Academic Records Maintenance Rel 9

This two-day course covers the processes for maintaining students’ academic information. Through discussion and activities, participants learn how to maintain program, plan and sub plan data for students. They also learn how to process student withdrawals and cancellations, and award degrees.

Participants learn how to set up grading and grade rosters and look at several ways to enter grades, post grades, collect midterm grades, and lapse incomplete grades. In addition, participants learn how to create transcript types and process transcript requests and enrollment verifications, as well as how to perform end of term activities such as how to create and process repeat rules and establish academic standing and honors and awards rules.

• Maintain student programs
• Process enrollment verifications
• Process student withdrawals and cancellations
• Process transcript requests
• Perform end-of-term processing

Audience

• Functional Implementer

Course Topics Maintaining Student Data

• Maintaining Program, Plan, and Sub plan Data for a Student
• Processing Drops, Cancellations, or Withdrawals
• Awarding Degrees and Degree Honors

Maintaining Grades

• Generating Grade Rosters
• Entering and Posting Grades
• Processing Midterm Grades
• Lapsing Incomplete Grades

Maintaining Transcripts and Enrollment Verifications

• Defining Transcript Types
• Creating Transcript Text
• Attaching Transcript Notes to Students' Records
• Processing Transcript Requests
• Processing Enrollment Verifications

Performing End of Term Activities

• Creating Repeat Codes and Repeat Rules
• Processing Repeat Rules
• Managing Academic Standing
• Processing Honors and Awards

Course Objectives

• Maintain student's programs, plans, and sub plans
• Process student withdrawals and cancellations
• Set up the grading process and enter mid-term grades, change grades, and lapse incomplete grades
• Set up transcript types and process transcript requests
• Process enrollment verifications
• Perform end-of-term processing such as repeat checking, academic standing, and honors and awards