Contracts Rel 9.1

This course teaches the fundamental concepts and features of the PeopleSoft Contracts application. Participants will learn how to define the rules for creating and maintaining a contract; enabling them to create billing and revenue recognition plans and process associated transactions, generate prepaid associated to contract lines and manage renewable services.

Integration with other PeopleSoft applications, such as PeopleSoft Billing, PeopleSoft Project Costing, PeopleSoft Order Management and PeopleSoft General Ledger are addressed through lecture and hands on activities. Through lessons and activities, participants learn the necessary skills to implement and process contracts in their own environment. The government contracting features and functions of PeopleSoft Contracts 9.1 are not discussed in this course. Vendor contracts are covered in the PeopleSoft Purchasing module.

Learn To:

• Prepare and manage contracts for billing
• Prepare and manage contracts for generating revenue
• Manage prepaid and recurring contract lines
• Analyze contracts
• Create and manage contracts

Audience

• Functional Implementer

Course Topics Preparing to Implement PeopleSoft Contracts

• Identifying the Implementation Steps for Contracts
• Explaining Contracts Integration Points
• Explaining the Contracts Billing Data Flow
• Explaining the Contracts Revenue Data Flow
• Identifying the Implementation Phase for Setting Up a Contracts Business Unit
• Creating a Contracts Business Unit

Setting Up General Control Tables

• Establishing Installation Options
• Establishing User Preferences
• Defining Contract Statuses
• Defining Contract Types
• Explaining Contract Classifications
• Defining a Legal Entity

Setting Up Billing and Revenue Processing Attributes

• Identifying the Implementation Phase for Setting Up Billing and Revenue Processing Attributes
• Defining Billing Summarization Components
• Defining Transaction Identifiers
• Explaining Tiered Pricing
• Setting Up Milestones
• Identifying Project Costing Terminology
• Illustrating the Project Costing Rates Process Flow
• Defining Rate Sets and Rate Plans

Setting up Contracts and Project Costing Accounting

• Identifying the Implementation Phase for Setting Up Contracts and Project Costing Accounting
• Illustrating the Contracts Billing and Revenue Process Flows
• Explaining and Defining the Account Distribution Code Requirements for Contract Billing and Revenue
• Identifying the Unbilled Accounts Receivable Default Hierarchy
• Setting Up Distribution Sets and Distribution Rules
• Setting Up Journal Template Defaults
• Setting Up Accounting for Rate-Based Contract Lines
• Identifying the Four Revenue Recognition Methods

Setting Up Products and Related Tables

• Identifying the Implementation Phase for Setting Up Products
• Defining Products for Contract Usage
• Identifying Amount-Based, Rate-Based, and Recurring Product Attributes
• Setting Up Products
• Setting Up Product Groups
• Setting Up Product Pricing
• Setting Up Discounts and Surcharges
• Setting Up Product Kits

Defining Revenue and Billing Plan Templates

• Explaining Contracts Billing and Revenue Plans
• Identifying Billing and Revenue Methods
• Explaining Billing and Revenue Plan and Event Statuses
• Defining Revenue and Billing Plan Templates
• Defining Billing Plan Detail Templates
• Applying Revenue and Billing Plan Templates to Products

Creating Contracts

• Identifying the Implementation Phase for Creating a Contract
• Creating a Contract Header and adding Contract Lines to a Contract
• Associating Milestones to a Contract
• Determining Amount Allocations for a Contract
• Applying Projects and Activities to Contract Lines
• Applying Limits to Rate-Based Contract Lines
• Explaining Contract Line Account Distribution Requirements
• Selecting Contract Lines for Sales Order Generation

Preparing Contracts for Billing

• Identifying the Implementation Phase for Preparing Contracts for Billing
• Identifying Billing Plan Creation Tools
• Managing Billing Plan Components
• Performing the Contract Activation Process
• Managing Contract Milestones
• Explaining the Process Flow for Rate-Based Transactions

Managing Contract Billing

• Illustrating the Implementation Phase for Generating Invoices
• Explaining the Contracts Billing Process Flow
• Executing the Contracts/Billing Interface Process
• Performing the Billing Interface Process
• Managing the Billing Worksheet
• Processing Billable Transactions for Your Contract
• Evaluating a Contract’s Billing Activity
• Evaluate the Limit Processing Results

Managing Prepaid and Recurring Billing

• Illustrating the Implementation Phase for Managing Prepaid and Recurring Billing
• Illustrating the Prepaid Process Flow
• Setting Up a Prepaid Amount for a Contract
• Managing Prepaid Amounts
• Utilizing Prepaid Amounts
• Explaining the Recurring Billing Process
• Setting Up a Recurring Billing Plan
• Managing Recurring Bills

Managing Contract Revenue

• Identifying the Implementation Phase for Managing Contract Revenue
• Illustrating the Contracts Revenue Recognition Process Flow
• Preparing Contracts for Revenue Processing
• Managing Revenue Plans
• Executing the Revenue Generation Process
• Evaluating the Results of the Contracts Revenue Processes
• Reconciling Revenue
• Preparing a Revenue Forecast

Managing Contracts

• Identifying the Implementation Phase for Contract Management
• Identifying the Contract Management Features
• Illustrating the Process Flow for Amending a Contract
• Setting Up Amendment Control Tables
• Creating an Amendment
• Managing Amended Events
• Performing Billing and Revenue Reversals

Managing Renewal Processing

• Identifying the Implementation Phase for Processing Renewals
• Illustrating the Contracts Renewal Process
• Setting Up Renewal Plan Templates
• Explaining Renewal Line Pricing
• Setting Up a Renewable Contract Line
• Managing Renewable Contract Lines
• Processing Renewals

Analyzing Your Contracts

• Identifying the Contracts Reporting Options
• Using the Review Contract Summary page
• Creating a Prepaid Management Report
• Creating the Billing Management Report
• Creating a Limit Amount Report

Course Objectives

• Define Contract Related Products
• Describe PeopleSoft Contracts
• Create and Utilize Contracts Business Units
• Structure Contracts Integration with other PeopleSoft Applications
• Populate General and Contracts-Specific Control Tables
• Define and Maintain Billing Plans
• Define and Maintain Revenue Recognition Plans
• Create a Contract
• Generate Invoices and Manage Billing for Amount-based, Recurring, and Rate-based Contract Lines
• Perform Prepaid Processing
• Process and Manage Revenue
• Modify and Manage an Existing Contract
• Process Contract Renewals
• Utilize the Various Contracts Reporting Options