Best Practices for the Multi-Project Manager

Put the best concepts, tools and techniques available for multi-project management to work for you and your organization!Ace multiple-project assignments by balancing time and resources. This updated seminar provides you with examples of best practices within the profession. Learn how to develop a culture for consistent, standardized Multi-Project Management (MPM) practices, utilize proven metrics for MPM performance and implement innovative tools and techniques for successful completion of multiple projects.

• Onsite

How You Will Benefit

• Align work and projects with the strategic direction of the organization
• Keep projects on track and on budget
• Set and maintain priorities
• Improve communication on all projects
• Increase your effectiveness and efficiency
• Determine your organization’s ability to conduct additional projects

What You Will Cover

• Describe the role projects play within the organization
• Demonstrate how projects act as change agents in the organization
• Identify techniques to prioritize projects effectively

Project Resourcing

• Describe how to allocate the necessary resources to projects
• How to negotiate for the right resources to get your projects done
• Determine the ability of the organization to take on more projects
• Identify MPM tools and practices required for success
• The vital importance of utilization in the context of MPM
• How to effectively gain the resources your projects require
• Multitasking and its effect on project outcomes

Standardizing the Approach to Project Communications

• Using a standard communication plan across all projects
• Running an effective meeting as a multi-project manager
• Characteristics of successful meetings

Measuring Project Metrics

• Identify effective project reporting techniques
• How to reduce and streamline administrative work
• Characteristics of Key Performance Indicators (KPIs)
• Develop and Track KPIs to assess a project’s “health”
• How to use dashboards and other tools to measure project success

Effectively Managing Stakeholders

• How best to maintain project expectations
• Why stakeholder management is important
• The different types and roles of stakeholders
• Define the role of project communications planning
• Describe how changes to the project impacts stakeholder expectations

Summary: Achieving Best Practices in Multi-Project Management

• Consistency in project management practices
• Cultural characteristics needed for MPM
• Organizational responsibility

Extended Seminar Outline

• Recognize the best practices in project management and how to incorporate them into your operation
• Discover how to establish an environment that supports effective multi-project management
• Optimize resources across projects and other business processes
• Support your organization’s core values and strategic direction
• Learn how to provide for continuous project improvement
• Discover the benefits of a project management office, steering committee and gate review teams

Primary Concepts

• Understand best practices
• Learn core concepts of project management that migrate to multi-project management
• Know your own targets in multi-project management
• Understand the tools necessary to establish an environment that supports multi-project management

Establishing an Environment for Success

• Determine characteristics of successful environments
• Establish an environment for success
• Establish roles and responsibilities of project-oriented groups

The Project Management Business Process

• Know the source of business improvement
• Know how to handle and encourage improvement in a business environment
• Understand the purpose and characteristics of project management methodologies
• Know how to integrate project management with other business processes

Management by Fact

• Understand how the best companies apply metrics to a business environment
• Understand your skills in applying metrics
• Know how to develop or enhance your own metrics in your own environment
• Understand the power of earned value management

Developing Your Own Strategy

Who Should Attend

This seminar is designed for project managers who are working on multiple projects simultaneously and would like to learn tips and techniques to improve their effectiveness and efficiency.