Purchasing / Payables Accelerated Rel 9.1

This accelerated course provides instruction on both Purchasing Rel 9.1 and Payables Rel 9.1, starting with the process of setting up a Purchasing business unit and its installation options and then describing how you use the business unit with, for example, locations, buyers, items, and vendors to complete Purchasing processes. These processes include creating and sourcing requisitions, running purchase order calculations, and creating purchase orders. Also described in the Purchasing portion of this course are the dispatch purchase orders, generate purchase order contracts, and receive items processes. In addition to learning about Purchasing processes, the course describes miscellaneous charges that can be combined with items on a purchase order, vendor setup and maintenance information, items, sales and use tax, and vendor price adjustments.

The Payables portion of the course provides a basic understanding of implementing and managing the PeopleSoft Payables application. From setting up system tables to running Payables reports, you learn the different voucher types and how to copy information into vouchers using purchase orders. The course also introduces you to contract vouchers and recurring vouchers and how to process vouchers through PayCycle and posting payments. You learn how to manage data through mass updates and inquiries and the basics of Journal Generator and how to send accounting entries to the general ledger. This course also covers how to review accounting entries and other Payables information and how to define rules for entering and processing payables transactions and follow the flow of external and internal invoices from vendor to voucher to payment to general ledger accounting entries.

Learn To:

• Work with vouchers
• Create, approve, and source requisitions
• Define vendors
• Manage purchase orders and receipts
• Create purchasing contracts
• Set up control tables

Audience

• Functional Implementer
• End Users

Course Topics Business Process Overview

• Understanding the PeopleSoft Purchasing Business Process Flow and Functionality
• Understanding the Integration Points between PeopleSoft Purchasing and other PeopleSoft Applications
• Understanding the Default Hierarchy
• Finding Information About PeopleSoft Purchasing in Peoplebooks

Establishing Business Units and Processing Options

• Defining Installation Parameters
• Creating PeopleSoft Purchasing Business Units
• Creating PeopleSoft Purchasing Processing Options

Setting Up Required Table Information

• Creating Locations
• Adding Ship To Locations
• Setting Up User Preferences
• Setting Up Requesters
• Setting Up Buyers

Determining Vendor Basics

• Configuring the Vendor Set Control Page
• Searching for a Vendor
• Adding a New Vendor
• Approving a Vendor
• Viewing Vendor Name History

Setting Up Purchasing Items

• Creating Item Categories
• Creating Purchasing Items
• Copying and Loading Items
• Approving Items
• Creating Units of Measure
• Setting Up a Purchasing Kit

Creating Requisitions

• Explaining the Requisition Business Process Flow
• Describing Requisitions
• Creating Requisitions Online
• Managing the Requester's Workbench
• Describing the Process to Load Requisitions from Other PeopleSoft Applications

Sourcing Requisitions and Creating Purchase Orders

• Describing Sourcing
• Sourcing Requisitions Online
• Sourcing Requisitions by Using the Auto-select Requisitions Process
• Building Inventory Demand
• Using the Sourcing Workbench Component
• Identifying Sourcing Methods
• Configuring the PO Calculations Process
• Configuring the Create PO Process

Managing Purchase Orders

• Explaining the Purchase Order Business Process and Structure
• Creating and Updating Purchase Orders
• Creating a Purchase Order by Copying from Another Document
• Using the Buyer's Workbench
• Evaluating Options to Dispatch Purchase Orders
• Dispatching Purchase Orders

Demonstrating Receiving

• Describing the Receiving Business Process
• Identifying Receiving Setup Information
• Defining Receipt Statuses
• Creating a Receipt with a Purchase Order
• Creating a Receipt Without a Purchase Order
• Describing How Purchasing Receipts Interface with Other PeopleSoft Applications
• Describing the Receipt Accrual Process

Demonstrating the Change Order and Delete Functionality

• Describing Change Templates
• Creating Change Orders for Purchase Orders
• Viewing Purchase Order Change Order History
• Describing the Change Order Request Process
• Distinguishing Between Purchase Order Cancellations and Deletions
• Deleting a Purchase Order
• Describing Requisition Change Tracking
• Describing Requisition Deletion

Configuring Additional Procurement Options

• Describing Distribution Networks
• Setting Up Miscellaneous Charges/Landed Cost Templates
• Combining Miscellaneous Charges with Items on Purchase Orders

Defining Core Tables

• Setting Installation Options
• Utilizing TableSets
• Establishing User Preferences
• Creating Locations
• Identifying Currency Options
• Defining ChartFields
• Creating Accounting Entry Templates
• Setting Up Sales and Use Tax Options

Setting Up Payables Business Units

• Identifying General Ledger Business Units
• Viewing Commitment Control Options
• Creating a Payables Definition
• Modifying Payables Options

Defining Banks

• Identifying Common Banking Terms
• Identifying the Basic Steps of Bank Setup
• Defining Banks
• Setting up Bank Branches
• Defining External Accounts

Setting up Payment Data

• Entering Payment Terms
• Setting up Additional Payment Data

Adding Vendors

• Explaining Vendors
• Establishing Vendor Information
• Adding Vendors
• Explaining Vendor Conversations
• Deactivating Vendors

Entering Miscellaneous Data

• Enabling Entry Events
• Defining Landed Costs

Processing Vouchers

• Identifying Voucher Basics
• Identifying Voucher Types
• Manually Uploading Vouchers
• Creating Quick Invoice Entries
• Closing, Unposting and Deleting Vouchers
• Updating Open Items
• Correcting Voucher Errors
• Approving Vouchers

Utilizing Control Groups

• Creating Control Groups
• Deleting a Control Group
• Running the Control Group Register

Creating Voucher Contracts

• Describing Voucher Contracts
• Establishing Contract Set Controls
• Defining Voucher Contracts
• Closing Voucher Contracts
• Processing Batch Vouchers

Creating a Pay Cycle

• Identifying Payment Creation Steps
• Running the Pay Cycle
• Viewing Payment References
• Creating a Manual Positive Payment
• Managing Trouble Shooting

Matching

• Explaining Matching
• Entering Match Rules and Tolerances
• Creating Debit Memos
• Viewing Matching Reports

Course Objectives

• Set up basic purchasing transactions and run processes
• Set up commonly used advanced features
• Set up the basic structure for using PeopleSoft Purchasing
• Analyze PeopleSoft Payables data
• Construct PeopleSoft Payables transactions
• Describe PeopleSoft Payables
• Explain PeopleSoft reporting tools
• Identify the way PeopleSoft stores data
• Manage PeopleSoft Payables processes
• Set up Payables data
• Describe the business process flow and basic functionality of the Enterprise PeopleSoft Purchasing system