Project Costing Rel 9.1

The Project Costing course covers the features, functions and processes supported by PeopleSoft Project Costing. Learn how to use project data to support budgeting, staffing, and analysis of project activity. Learn how to allocate transaction costs from the general ledger to projects, or between projects.

In addition to the functionality provided within the Project Costing application, learn how to set up and execute Project Costing integration with other PeopleSoft applications to track projects, such as Travel and Expense, Payables, and Expenses. Set up and capitalize assets. Learn how to price cost transactions, generate billing transactions, and prepare to integrate with PeopleSoft Contracts.

Learn To:

• Set up and maintain projects
• Set up and capitalize assets
• Work with budgeting and project team staffing
• Integrate the Project Costing module with other PeopleSoft applications

Audience

• Functional Implementer
• Business Analysts

Course Topics Defining Projects, Activities, and Transactions

• Adding New Projects
• Adding Project Activities and Defining the Work Breakdown Structure
• Identifying the Sources of Project Transactions
• Describing the Information Stored in Project Transactions
• Adding Project Transactions

Assigning Project Teams

• Identifying the Features Associated with Project and Activity Teams
• Describing Project Role Functions
• Defining a Project Team and an Activity Team

Using Project Trees

• Explaining the Use of Trees in Project Costing
• Creating Project Trees Using the Tree Manager
• Adding Projects to Trees from a Project

Defining Project Costing Security

• Defining Role-based Security
• Controlling Access to Projects Using Security Options
• Controlling Analysis Group Access on a Project.

Setting Up Project Budgets

• Identifying the Options for Creating Project Budgets
• Explaining the Features of Project Budgeting
• Setting Up Project Budgeting
• Defining Budget Plans and Details
• Distributing Budget Details
• Finalizing and Adjusting a Budget

Preparing to Price Project Costs

• Describing the Pricing Process
• Defining Resource Rates
• Defining Rate Sets and Rate Plans
• Describing Tiered Pricing
• Applying Rates and Tiered Pricing to a Project
• Setting up Manager Transaction Review
• Describing the Pricing Engine

Defining Accounting for Projects

• Describing the Accounting for Projects Model
• Setting Up Organizations for Accounting
• Describing Organizational Sharing Functionality
• Defining Accounting Rules

Tracking Time and Expenses from PeopleSoft Expenses

• Identifying the Options for Integrating Employee Time and Expense Information to Project Costing
• Describing PeopleSoft Expenses Integration with Project Costing
• Describing Approval Options for Project Time and Expense Transactions
• Integrating Expense Reports from PeopleSoft Expenses
• Integrating Time Reports from PeopleSoft Expenses
• Running the Expenses to Project Costing Integration Process
• Explaining the Integration of PeopleSoft Services Procurement Data

Tracking Time and Labor from PeopleSoft Time and Labor

• Describing Project Costing Integration with Time and Labor
• Setting up Time and Labor Options
• Running the Time and Labor Integration Process

Procuring Project Materials

• Describing the Procurement Integration Process
• Integrating Requisition Information with Project Costing
• Integrating Purchase Order Information with Project Transactions
• Reconciling Requisitions and Commitments
• Integrating Payable Information with Project Transactions
• Reconciling Purchase Orders with Payments
• Describing Integration with PeopleSoft Inventory

Capturing Transactions from the General Ledger

• Adding Project Information to Journal Entries
• Creating Project Transactions from Journal Entries

Analyzing Projects

• Describing the Project Valuation Inquiry
• Describing Transactions in Progress
• Reviewing Budget vs. Actuals
• Using Transactions Summaries by Project
• Using Activity Team Inquiries
• Using Analysis Groups for Reporting
• Using Flexible Analysis Drill Down
• Using the Projects Reconciliation Workbench

Reporting on Projects

• Explaining Reporting Options
• Populating the Reporting Options Table
• Generating Reports Using Reporting Options
• Create Query Reports Using the Reporting Options Table

Adjusting Project Data

• Describing the Transaction Adjustment Process
• Adjusting Transactions

Allocating Project Costs

• Describing the Purpose and Options for Allocations
• Describe the Types of Allocations
• Defining an Allocation Step
• Generating Allocations
• Reviewing an Allocation

Generating Accounting Entries

• Generating Accounting Entries
• Creating Journal Entries

Integrating with PeopleSoft Asset Management

• Setting Up Asset Integration Options
• Describing Maintenance Management Integration with Project Costing and Asset Management
• Creating a Work Order from a Project
• Accumulating Costs for a Work Order

Using the Express Capitalization Process

• Setting Up Express Capitalization
• Defining the Express Asset Page
• Using the Manual Capitalization Review
• Running the Express Capitalization Process

Using the Manual Capitalization Process

• Assigning Transactions to an Asset
• Updating Assets with Project Costs
• Reviewing Summarized Asset Costs
• Viewing Asset Data in Asset Management
• Describing Asset Reversals

Retiring Assets

• Describing Manual Asset Retirement
• Describing Asset Retirement for Work Order Assets

Compressing, Archiving, and Deleting Project Data

• Describing the Compress, Restore or Delete Project Data Process Flow
• Describing the Archive, Rollback, Restore or Delete Process Flow
• Deleting Project Data

Course Objectives

• Set up your operational structure
• Define projects, activities, and transactions
• Assign project teams
• Define project trees
• Set up project costing security
• Set up and define project budgets
• Price project cost transactions
• Set up project accounting and generate accounting entries
• Track costs from other PeopleSoft applications such as Time and Labor, Expenses, and Purchasing
• Analyze and adjust projects
• Generate reports
• Use projects to capitalize and retire assets
• Compress, archive, and delete project data