Payables Rel 9

In this course, students are introduced to the entire PeopleSoft Payables process, from setting up system tables to running Payables reports. Students create their own business units and vendors to use throughout the class. Students learn the different voucher types and how to copy information into vouchers using purchase orders. This course also introduces students to contract vouchers and recurring vouchers.
This course processes vouchers through PayCycle and posting payments. Students learn how to manage data through mass updates and inquiries. Students also learn the basics of Journal Generator and how to send accounting entries to the general ledger. This course also covers how to review accounting entries and other Payables information.

Learn To:

• Work with vouchers
• Process vouchers through PayCycle
• Manage data through mass updates and inquiries
• Work with the Journal Generator
• Send accounting entries to the general ledger
• Set up control tables

Audience

• Functional Implementer

Course Topics Defining Core Tables

• Setting Installation Options
• Utilizing TableSets
• Establishing User Preferences
• Creating Locations
• Identifying Currency Options
• Defining ChartFields
• Creating Accounting Entry Templates
• Setting Up Sales and Use Tax Options

Setting Up Payables Business Units

• Identifying General Ledger Business Units
• Viewing Commitment Control Options
• Creating a Payables Definition
• Modifying Payables Options

Defining Banks

• Identifying Common Banking Terms
• Identifying the Basic Steps of Bank Setup
• Defining Banks
• Setting up Bank Branches
• Defining External Accounts

Setting up Payment Data

• Entering Payment Terms
• Setting up Additional Payment Data

Adding Vendors

• Explaining Vendors
• Establishing Vendor Information
• Adding Vendors
• Explaining Vendor Conversations
• Deactivating Vendors

Entering Miscellaneous Data

• Enabling Entry Events
• Defining Landed Costs

Processing Vouchers

• Identifying Voucher Basics
• Identifying Voucher Types
• Manually Uploading Vouchers
• Creating Quick Invoice Entries
• Closing, Unposting and Deleting Vouchers
• Updating Open Items
• Correcting Voucher Errors
• Approving Vouchers

Utilizing Control Groups

• Creating Control Groups
• Deleting a Control Group
• Running the Control Group Register

Creating Voucher Contracts

• Describing Voucher Contracts
• Establishing Contract Set Controls
• Defining Voucher Contracts
• Closing Voucher Contracts
• Processing Batch Vouchers

Creating a Pay Cycle

• Identifying Payment Creation Steps
• Running the Pay Cycle
• Viewing Payment References
• Creating a Manual Positive Payment
• Managing Trouble Shooting
• Posting Payments

Matching

• Explaining Matching
• Entering Match Rules and Tolerances
• Creating Debit Memos
• Viewing Matching Reports

Creating and Managing Payments

• Using Express Checks
• Creating Manual Payments
• Canceling Payments
• Processing Escheated Payments
• Processing Rescheduled Payments
• Creating Drafts

Running Batch Processes

• Running Journal Generator
• Viewing Open Liabilities

Running Inquiries and Reports

• Viewing PeopleSoft Payables Inquiries
• Viewing Payables Metrics
• Running Payables Reports

Entering Vouchers

• Entering Regular Vouchers
• Identifying Voucher Types
• Entering Quick Invoices
• Running Voucher Spreadsheet Upload

Course Objectives

• Describe PeopleSoft Payables
• Set up Payables data
• Identify the way PeopleSoft stores data
• Explain PeopleSoft reporting tools
• Construct PeopleSoft Payables transactions
• Manage PeopleSoft Payables processes
• Analyze PeopleSoft Payables data