11i Purchasing Fundamentals

In this course, participants learn how to set up and use Oracle Purchasing to manage the purchasing process. There are hands-on exercises, through which the participants learn how to manage suppliers, create and maintain request for quotations and quotations and manage the approved supplier list. Participants will also learn how to create requisitions and purchase orders and apply document security, routing and approval methods. Finally, students will learn how to enter and manage receipts.

A Live Virtual Class (LVC) is exclusively for registered students; unregistered individuals may not view an LVC at any time. Registered students must view the class from the country listed in the registration form. Unauthorized recording, copying, or transmission of LVC content may not be made.

Audience
Course Topics Procure To Pay Lifecycle Overview

• Procure to Pay Lifecycle
• Oracle Procure to Pay Process

Procure to Pay Purchasing Overview

• Overview of Purchasing Process
• Integration with other Oracle Applications
• Open Interfaces

Suppliers

• Overview of Suppliers
• Supplier Information
• Supplier Site Information
• Managing Suppliers
• Reports
• Financial Options
• Profile Options

Locations, Organizations, Units of Measure and Items

• Enterprise Structure
• Defining Locations
• Inventory Organizations
• Establishing Inventory Parameters
• Units of Measure
• Item Categories
• Item Attributes
• Defining and Maintaining Items

RFQs and Quotations

• Request for Quotation Lifecycle
• Creating and Maintaining Requests for Quotation
• Creating a Supplier List
• Quotations Lifecycle
• Creating and Maintaining Quotations
• Reports
• Profile Options

Approved Supplier Lists and Sourcing Rules

• Approved Supplier Lists
• Supplier Statuses
• Supplier-Commodity/Item Attributes
• Sourcing Rules
• Default Sourcing Information to Requisitions and Purchase Orders
• Profile Options

Requisitions

• Requisition Lifecycle
• Notifications
• Requisition Structure
• Creating and Maintaining Requisitions
• Supplier Item Catalog
• Requisition Templates
• Reports
• Profile Options

Purchase Orders

• Purchase Order Types
• Purchase Order Components and Record Structure
• Standard Purchase Order Elements
• Blanket Purchase Agreements
• Contract Purchase Agreements
• Purchase Order Revisions
• Workflow Notifications
• Reports

Automatic Document Creation

• Creating Purchase Documents from Requisitions
• Automatic Release Generation
• Workflow Document Creation
• Profile Options

Receiving

• Receiving Locations
• Receipt Routing
• Receipt Processing Methods
• Receiving Tolerances
• Entering Returns and Corrections
• Overview of Pay on Receipt
• Reports
• Profile Options

Document Security, Routing and Approval

• Document Security and Access Levels
• Document Approval - Jobs and Positions
• Position Approval Hierarchies
• Document Types
• Creating Approval Groups
• Reports
• Workflow

Purchasing Accounting

• Overview of Purchasing Accounting
• Close the PO Period
• Using foreign currency
• Reports
• Setup options

Purchasing Administration

• Overview of Purchasing Administration
• Purchasing database maintenance
• Important concurrent processes

Setup Steps

• Set Up Document Sequences
• Set Key Profile Options
• Set Up Descriptive Flexfields
• Define Purchase Order Matching and Tax Tolerances
• Define Approval Groups and Assignments
• Define Purchasing Options
• Set Up Sourcing Rules and Assignments
• Perform Additional System Administration

Course Objectives

• Create request for quotations
• Set up and use an approved supplier list and sourcing rules
• Create purchase requisitions
• Create standard, blanket and contract purchase documents
• Understand how to use the AutoCreate window, Create Releases program and the PO
• Create Documents Workflow process to automate document creation
• Create Standard, Express, Cascade receipts, Substitute receipts, Returns and Corrections
• Set up Pay on Receipt
• Define document approval and routing process
• Define document security and access levels
• Understand the Period Close process for Purchasing
• Understand Purchasing administration
• Describe how the Purchasing process fits into the Procure to Pay lifecycle
• Define item categories
• Define Items
• Define and maintain suppliers