Managing Projects with Microsoft® Project Server 2010

Create a truly collaborative project management information system.Save countless hours of trial and error and build projects at your desktop using the Microsoft Project 2010 Pro in the MS Project 2010 Server 2010 environment.

You'll become familiar with the new interfaces and many new features in this release, so you can track and manage project risks and issues for a positive outcome. Plus, find out how to apply the features of Microsoft Project in a real-world environment to build usable schedules and manage resource assignments.

Through case study and best-practice scenarios using the Project Management Institute's (PMI) PMBOK® Guide process, you will be given the tools that you need to take control of your projects.

Also Available as:

• Live Online
• Onsite

How You Will Benefit

• Understand the Project and Project server architecture and how to modify the MS Project interface
• Set Project options to reflect how you manage projects
• Create and understand complex task relationships
• Manage deliverable dates using critical path methodology
• Know the relationship between task type and resource assignment, between duration and work
• Create custom fields to identify and analyze specific tasks
• Use custom formulas to find and highlight potential problems
• Create graphical indicators to track and view variances
• Create ad-hoc views using interactive filters
• View resource over-allocations within a single project and across all enterprise projects
• Update projects within a project and through the Project Server website
• Use the Project Server websites for collaborative project management
• Export data to MS applications, develop custom reports and publish project documents to the project website

What You Will Cover

• Discussing the project charter and core team's role in building the schedule
• Reviewing the class project scope and exploring all features, from entering the start date to saving the project
• Developing, formatting and viewing the work breakdown structure
• Becoming familiar with activity sequencing, how to link sequential tasks and more
• Managing every aspect of the schedule and timeline beginning with determining the critical path
• Getting involved in a group project to build and compress a schedule to manage a project, and meet the deadline
• Discovering how to do resource planning
• Assigning resources, viewing resource over-allocations and resolving resource issues
• Creating reports from Project Pro client and the Project Server, resource usage and visual reports in Excel, Word and PowerPoint
• Updating tasks and schedules and performing administrative closure

Extended Seminar Outline

Print this page Extended Seminar Outline Seminar #76006 Managing Microsoft Project Server 2010
1. The Project Charter Behind the Schedule
2. The Core Team's Role in Building the Schedule

II. Planning Process
1. Scope Planning
• Reviewing the Class Project Scope
• Opening the Class Project from a template
• Understanding the MS Project Screen
• Working with Ribbons
• Using Mini-Toolbars
• Applying Keyboard Shortcuts
• Displaying the Entry Bar
• Setting Microsoft Project Options
• Entering the Project Start Date
• Understanding the Project Calendar
• Using Custom Fields
• Creating a Value Lists
• Creating a Custom Formula and Indicator Field
• Hiding Columns in a Table
• Add Tasks to Class Project
• Options for Saving the Project

2. Developing the Work Breakdown Structure
• Formatting the WBS
• Viewing the WBS at a Summary Level

3. Activity Sequencing
• Manual vs. Automatic Scheduling
• Rules of Logic and Dependencies
• Using Dependencies
• Choosing the Right Dependencies
• Creating Task Dependencies in the Class Project
• Linking Tasks in the Entry Table
• Linking Sequential Tasks
• Linking Noncontiguous Tasks
• Using the Predecessor / Successor Form to Link Tasks
• Linking Tasks Graphically
• Activity Duration Estimating
• Enter Durations for Class Project

4. Managing the Schedule Timeline
• Determining the Critical Path
• Create a Custom Gantt Chart View and Table
• Showing Critical Path
• Format the Current Date Gridline
• Using the Timeline Feature in the Gantt Chart View
• Using Standard Filters
• Using AutoFilters
• Custom Filters: Filtering for a Key Word
• Interactive Custom Filters: Filtering for Tasks by Core Team
• Custom Filters: Filtering for Dangling Tasks
• Setting Task Constraints
• Eliminate Schedule Constraints
• Grouping Tasks
• Optimize the Task Schedule
• Changing the Logic of the Class Project
• Scheduling with the Task Form
• Overlap Tasks with Finish-to-Finish Relationship
• Overlapping Tasks with Start-to-Start Relationships
Case Study #1 Building & Compressing a Schedule Working in groups students will be given a set of tasks and a project deadline to meet. Using MS Project each group will create a schedule that illustrates their approach to managing the project to meet the deadline.

5. Resource Planning
• Using Resources from the Enterprise Resource Pool
• Assigning Team Members to Tasks
• Using the Team Planner View
• View Resource Allocations in the Resource Graph
• Viewing Over Allocated Resources within a project
• Viewing Over Allocated Resources across the enterprise
• Using the Team Planner View
• Resource Leveling Tool and how it Works
• Create a Leveled Resource Indicator Field
• Remove the Effects of Leveling
• Options for Optimizing Resource Schedules
• Replacing a Resource
• View New Over Allocations
• Change a Task Calendar to Optimize the Schedule
• Freeze the Baseline
Case Study #2 Resolving Resource Conflicts Students will be given a project with tasks durations and links. Using MS Project. Working in groups they will be required to assign resources, view resource over allocations and resolve resource issues.
III. Executing Process
1. Reporting from the Project Pro client
2. Reporting from the Project Server
3. Resource Usage Reports
4. Visual Reports
5. Reporting in Excel
6. Reporting in Word
7. Reporting in PowerPoint

IV. Controlling Process
1. Performance Reporting
• Updating Tasks
• View the Updated Schedule in the Project Server Project Center
• Save the Updated Schedule and Interim Plan
• Using the Project Server collaborative website
• Creating and managing Risks
• Creating and managing Issues
• Publishing Documents

V. Closing Process
1. Administrative Closure
2. Administrative Backup
3. Create a Project Template

Who Should Attend

This course is designed for anyone who manages projects using Microsoft Project 2010 and has a basic understanding of the principles of project management, including project managers, project schedulers and those whose work impacts the project schedule.